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Receptionist Interview Questions

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Need to practice your Receptionist skills for an upcoming job interview? Try solving these Receptionist interview questions that test customer service, written communication, attention to detail, and other skills. We’ll provide feedback on your answers, and you can use a hint if you get stuck.

These Receptionist interview questions are examples of real tasks used by employers to screen job candidates for front desk roles, such as receptionists, front desk clerks, and others that require a high level of customer service skills, competency with interpersonal and written communication, and thoroughness with executing detail-oriented tasks.

1. Album Sales

Easy  
Logical Reasoning Zero-Sum Thinking Public

An eagerly awaited new album has been leaked several hours before its official release. Listeners are now able to download the album for free.

How will this affect album sales?

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2. Horse Race

Easy  
Logical Reasoning Appeal to Probability Public

Dan put a large bet on a horse. However, a day before the race, the horse was injured.

Select which of the following statements are true:

(Select all acceptable answers.)

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3. Printer Problem

Easy  
Issue Resolution Customer Service Public

The customer you are speaking with needs help solving a relatively common problem with his computer printer. Early on in the conversation, you realize he is not at home and can't provide the model number and other information you normally need to process this request. How do you proceed with the call once you discover this information?

(Select all acceptable answers.)

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4. Elderly Customer

Easy  
Interpersonal Skills Customer Service Public

An elderly customer calls with a problem finding some product information on your company’s website. He is nice enough, just frustrated and hopeless because he can’t find what he needs. The information he’s looking for is too long and complicated to share over the phone. What are the best next steps?

(Select all acceptable answers.)

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5. Argumentative Essay

Easy  
Verbal Reasoning Most Effective Summary New Public

When writing an argumentative essay, it's very important to establish credibility with the audience. Providing inaccurate or false information is a surefire way to lose credibility with the reader. Once the essay’s credibility is lost, the reader will be less likely to believe other statements even if they are backed up by facts.

Select the statement that most effectively summarizes the above text:

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6. Compare Reports

Easy  
Attention to Detail Identifying Mistakes Public

Your staff has submitted the two reports below, which cover the sales and bonus data for seven employees.

Two reports containing the staff sales and their bonuses

Which employees have different information listed between the reports?

(Select all acceptable answers.)

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7. Group Meeting

Easy  
Scheduling Time Management Public

You’re available from 9:30am to 2:00pm.

Angela is available from 10:30am to 2:30pm.

Chris is available from 12pm to 4pm.

When are all three of you available for a one-hour meeting?

(Select all acceptable answers.)

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8. Order Details

Easy  
Attention to Detail Exact Match Verifying Data Public

Your company has been working to add old paper invoices to their new digital system. You have been tasked with checking the implementation to ensure that the details from the paper copy have been entered into the new system accurately.

Compare each item in the list below to see if the version displayed on your screen matches the paper copy.

In the Match? column, choose Y if the items match or choose N if they do not match.

Match? Item Type Paper Screen
_____ Name Bhuvana Ananathram Bhuvana Anantharam
_____ Order # ON821I84 ON82I184
_____ Order Total USD 1,717,771.17 USD 1,717,771.17
_____ Discount Code 8B5SGO2Z1IDO 8B5SGO2Z1IDO
_____ Address 1255 34th, 32356 1255 34th, 323S6
_____ Tracking # BRBR1L72Z68RZ27 BRBR1L72Z6BRZ27
_____ Account # 7442830438Z 7442830438Z
_____ SWIFT SGSBALTX SGSBALTX
_____ IBAN FI3880399835179438 F18803993835179438
_____ Payment ALL 1,717,771.17 ALL 1,717,771.77
_____ Payment Date 11/05/2018 11/05/2018
_____ Ticket # 83i8R1171jDoO 83j8RB1171jDoO
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9. Postcard

Easy  
Logical Reasoning Attribute Substitution Public

A postcard and a stamp together cost $1.50. The postcard costs one dollar more than the stamp.

How much does the stamp cost?

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10. Rainy Days

Easy  
Logical Reasoning Appeal to Probability Public

It has rained continuously for 15 days. Tomorrow, an important football match is being held in an outdoor stadium.

Select which of the following statements are true:

(Select all acceptable answers.)

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11. Shoe Return

Easy 
Issue Resolution Customer Service Live Chat Return Request New Public

As a customer care representative named Jim for an online shoe store, you start a live support chat with Amy. She is a customer who wants to exchange shoes that don’t fit for the same shoes in another size. You greet the customer with your name and let her know that you will take care of her return immediately. Then, you offer to find the shoes in a better size for her. She replies, “No offense Jim, but I’d rather talk to a woman about women’s shoes.”

What are appropriate responses?

(Select all acceptable answers.)

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12. Sunburn

Easy  
Logical Reasoning Conjunction Fallacy Public

In the middle of the summer, around 2:00 p.m., Agathe fell asleep in a swimsuit on a beach in Greece.

Select which of the following Agathe is most likely to experience:

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13. Timezone Shuffle

Easy  
Scheduling Time Management Public

A client requests a phone call with you at 1:30pm tomorrow their time. The client’s time zone is six hours behind your time zone.

What time would you use to add the phone call to your schedule?    __________

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14. Age

Easy  
Numerical Reasoning Linear Systems Public

How old is John if, in 38 years, he will be 3 times as old as he is today?

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15. Coworker Voicemail

Easy  
Attention to Detail Following Instructions Public

You are covering for a coworker who is out on leave. Your coworker has left you a voicemail message specifying the tasks you will need to do for them.

“Hi there! Thanks so much for covering for me. So, the main thing you need to do is complete the monthly revenues spreadsheet. You can do that by looking up the latest ad revenue in the reporting from marketing. Ok, so after you do all of that, go ahead and check my email and then my voicemail to see if there are any requests from the executives. If there are any such requests, do those first unless you have an emergency request from another department. Once you’re done with fulfilling requests, please water my desk plant after you turn off the computer. Oh, wait, I should have mentioned a couple of things: you have to log in with manager access in order to see the marketing reports, and you'll need to send me an update email right after you finish handling the requests. OK, thanks again. This is a big help! I owe you lunch when I’m back.”

Place the tasks in the correct order.

1st:   _____________

2nd: _____________ 

3rd:  _____________ 

4th:  _____________ 

5th:  _____________ 

6th:  _____________ 

7th:  _____________ 

8th:  _____________ 

9th:  _____________ 

10th: _____________ 

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16. Paper

Easy  
Verbal Reasoning Most Effective Summary Newspaper Excerpts Public

Carefully read the following excerpt from an article on paper production:

With the recovery rate of used paper for recycling approaching 70 percent in the United States and Europe, and approaching 80 percent in Japan, to keep up with our demand for paper we need to continue using fresh fiber as well as recycled, according to the premise set forward in a new report by the World Business Council for Sustainable Development (WBCSD).

Detailing the reasons why fresh fiber combined with recycled is important for a single integrated wood fiber system, the report examines the “complementarity” of using both and discusses the functions of different types of fibers and the issues related to both recycling old fiber and sourcing fresh fiber. In 2012, 400 million tons of paper and paperboard were produced and consumed globally, which is double that in 1985, notes the report. As the population continues to expand and standards of living increase, this number is expected to climb by another 40 percent by 2028. While many would advocate for cutting down on paper use in the first place, in the face of global demand the most sustainable fiber may have to be the next best thing. But therein lies the rub: finding adequate quantities of said fiber will be the challenge of the global pulp and paper industry.

Which statement most effectively summarizes the text?

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17. Poor Lighting

Easy  
Written Communication English Language Grammar and Punctuation New Public

You drafted an email on your phone in poor lighting while in transit. Now back in the office, you need to proofread what you wrote before sending it out. Read the email draft below.

The agenda for next week’s meeting includes presentations from both the marketing and sales teams. Marisol, you will need to has completed the analysis of the most recent campaign by then. You guys need to present slides of those outcomes at the meeting, OK? Meanwhile, Lucas should do something similar for the sales team. Rather than presenting individual case studies, tries to analyze the quarter as a whole this time. Let's nail these presentations and show the executives how much improvement we have made?

Which sentences have errors in grammar or punctuation?

(Select all acceptable answers.)

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18. Profit per Employee

Easy  
Numerical Reasoning Chart Lookup Public

In which year did the company make the largest profit per employee?

A chart showing the profit per employee.

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19. Real Estates

Easy  
Numerical Reasoning Chart Lookup Public

The chart below shows how many properties an employee sold last month:

A chart showing how many properties each employee has sold in the last month.

What was the total number of properties sold last month?

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20. Referendum

Easy  
Verbal Reasoning Inductive Reasoning Public

In an upcoming referendum, voters will be asked whether the minimum wage should be increased. Telephone polls of likely voters were conducted to predict what the result might be. All respondents were put into at least one of six categories based on profession and age: scientist, lawyer, hourly wage earner, small business owner, younger voter, older voter.

The opinion polls showed:

  • A majority of voters are in favor of keeping the current minimum wage.
  • A majority of scientists and lawyers supported a rise in the minimum wage.
  • Younger voters are more inclined to support a rise in the minimum wage.
  • Older voters tend to support no change.
  • Hourly wage earners overwhelmingly supported a rise in the minimum wage.
  • Small business owners were evenly split on the subject.

Select all the statements that can be concluded from the above text:

(Select all acceptable answers.)

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21. Tires

Easy 
Numerical Reasoning Table Lookup Public

Consider the following table of tire test scores:

  Conditions
Dry Wet Snow
Desert 10 4 1
Ocean 5 8 5
Rainforest 6 9 6
Glacier 4 7 10
Prairie 7 5 6

If a tire scores 4 or less in any category, it fails the test.

What is the highest average score of the tires that pass the test?

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22. Violin Strings

Easy 
Customer Emails Customer Complaint Customer Service New Public

As a customer support agent for a music equipment company you receive an email from Fatema about a violin she bought last week for her son. She says the strings broke while he was playing in his school’s holiday concert and he was embarrassed to tears. She asks what you can do to make it up to him.

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23. Wrong Pizza

Easy  
Interpersonal Skills Customer Feedback Customer Service Social Media New Public

As part of your customer service work for QuikPizza, you monitor the restaurant's social media accounts to make sure that customers have positive experiences with the restaurant. When you come into work one morning, you see the following public post from the night before, which already has 138 likes.

Social media post saying that the person received a meat pizza instead of a vegetarian one with an image of a happy dog that ate the meat.

Given that this message is on social media, how do you respond appropriately?

(Select all acceptable answers.)

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24. Apples

Easy  
Numerical Reasoning Linear Systems Public

John has some apples, and two brothers, Jack and Jim.

John eats 3 of his apples and splits the remainder equally between himself and each one of his brothers. Jack and Jim both eat half the apples they have been given. Together the three brothers have 4 apples left.

How many apples did John start with?

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25. Car Dealer

Easy  
Numerical Reasoning Chart Lookup Public

The charts below show the number of cars John sold last year and the profit per car he made.

A chart showing the number of cars sold and the profit per car.

How much did John earn last year?

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26. Economic Recession

Easy  
Verbal Reasoning Critical Thinking New Public

Germany's economy avoided falling into recession during the final three months of last year. This means that it avoided two consecutive quarters of negative GDP growth, which is the definition of a recession. This was a small, but positive, surprise for all analysts who, after the July-to-September period that featured a 0.3% decline, predicted the continuation of this negative trend.

Reasons for slower growth last year include a slowdown in the global economy and a weaker car sector, with some German consumers less willing to buy new cars amid confusion over new emission standards.

Joe Johnson, senior financial analyst, told the BBC that US tariffs on EU car exports, which US President Donald Trump has threatened, could have a major impact on Germany. He thinks that, if this happens, Germany might fall into recession.

What can be concluded from the text above?

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27. Income

Easy 
Numerical Reasoning Table Lookup Public

Which product line saw the largest absolute increase in income (dollar amount, not percentage) in the second half of the year compared to the first half of the year?

Product line Quarters
Q1 Q2 Q3 Q4
C# $26,000 $27,000 $33,000 $15,000
JavaScript $20,000 $25,000 $30,000 $18,000
HTML/CSS $1,000 $5,000 $7,000 $1,000
PHP $12,000 $11,000 $14,000 $13,000
Ruby $4,000 $4,000 $5,000 $6,000
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28. Meeting Summaries

Easy  
Written Communication Clear and Concise New Public

Your assistant attended several meetings on your behalf while you were out on sick leave. You need to include a summary of each meeting in your next team newsletter. For each meeting below, choose the clearest and most concise way to restate the key points your assistant compiled.

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29. Late Installation

Easy  
Customer Emails Angry Customer Cancellation Threats Customer Service Public Manually Scored

You are on the support team for a cable/internet company and you have received the following email from a customer, Mike Smith:

“I am very upset that your installation tech did not come to my home today at the appointed time. I took time off from work, all for no reason! I was told he should arrive between 12:00 and 5:00. He didn’t get here until 5:45. I could have just stayed at work since I normally get home at 5:30. This is not a good way to start my new service with you and I am already considering canceling!”

A quick check of the notes on the customer’s account shows that the tech was scheduled to arrive ideally between 12:00 and 5:00pm, but didn’t get there until about 5:45 because of heavy traffic resulting from a car accident on one of the major crosstown roadways.

Please draft your response to this customer in the box below.

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30. Sick Leave

Easy  
Verbal Reasoning Deductive Reasoning Understanding Rules Public

The company's sick leave policy says:

This company’s sick leave policy applies to all our employees who have been with our company for more than six months. Our employees can take sick leave only when they want to recover from a sudden illness, accident, or injury. They can use up to 10 days of sick leave for these purposes per calendar year.

Upon completion of each 12 month period of employment, employees will receive 3 additional days of sick leave for every completed 12 month period of working for the company. Unspent additional sick leave days cannot be transferred to the next 12 month period. For example, an employee who has worked for the company for 10 years would receive 30 additional days of sick leave, or 40 in total.

Keep in mind that employees who become sick should either use their sick days or work from home to avoid spreading illnesses.

Fill in the blanks, with numbers, for the cases below. Enter the number 0 for cases when an employee doesn't have the right to sick leave, according to the policy.

  • Emily, who has worked for us for almost half a year and still hasn't used any sick leave days, has the right to use up to __ sick leave days this year.
  • Faith, who just started her 3rd year of working for us and has not taken sick leave until now, had a car accident. She has the right to use up to __ days of sick leave to recover from her injuries.
  • Vanessa, who started to work for us a little over a year ago, took 2 days of sick leave last year. She was Faith's passenger in the car accident. Vanessa has the right to use up to __ days of sick leave to recover from her injuries.
  • Edith, who began working for us 8 months ago, has the right to use up to __ sick leave days for a volunteer adult care program at a local hospital that lasts the whole day.
  • If Gabrielle, who has worked for us for 20 months, and who took a 10-day sick leave immediately after her 6-month trial period had finished, gets ill tomorrow, she will have the right to use up to __  days of sick leave.
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31. Cats

Hard  
Verbal Reasoning Deductive Reasoning True Statement Public

catCats are common pets throughout the world, and their worldwide population exceeds 500 million.

Cats are the second most popular pet in the U.S. by number of pets owned, behind freshwater fish. Although cat ownership has commonly been associated with women, research has shown that men and women in the U.S. are equally likely to own a cat.

They are ranked as the third most popular pet in the U.K. by number of pets owned, after fish and dogs, with 8 million being owned.

What can be concluded from the text above?

(Select all acceptable answers.)

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32. Broken Printer

Hard 
Interpersonal Skills Customer Complaint Customer Service Unfulfilled Request New Public

A customer phones to complain about a printer she purchased last week that stopped working. The customer tells you the brand of printer and it's clear she has called the wrong number because your company has never sold that brand.

What responses show appropriate customer service in this situation?

(Select all acceptable answers.)

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33. Mirrored Writing

Hard 
Attention to Detail Exact Match Verifying Data New Public

While training to be a workplace investigator, you are taught to read mirrored writing so you can read a suspect's monitor that is facing away from you when there is a window or mirror behind it. To test your skill, you are asked to compare a list of passwords to a list of mirrored images.

Password # Passwords Mirrored Images
1 !0O0Okvt!!xfsOO1 Stolen passwords
2 hRBZZFdGyXm/S4q
3 1//1VWwvO0OO1!1!
4 H-{;G6kB8T%vd(+f
5 77jG872LB!PbPbR3
6 F_R8)B8^LEP";ku
7 k%^cK3_;<wvZ@m){
8 Ha,3[=D(e>#z29Y.

Which of the passwords are the same as the mirrored images?

(Select all acceptable answers.)

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34. Missing Refund

Hard 
Issue Resolution Angry Customer Customer Service Support Failure New Public

As a customer support agent, you receive the following email from an angry customer.

Subject: YOU LIE AND I AM SUING IF I DO NOT GET MY MONEY TODAY!!
Text: I have emailed your company several times to get a refund for a television that I returned three weeks ago. Each time, someone from your company promised that my refund was on the way but I got nothing. I have attached the emails from your company as proof of the lies. I'M TIRED OF WAITING!! If I don't get my refund today, I'm suing.

What are appropriate responses?

(Select all acceptable answers.)

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35. Shares

Hard  
Numerical Reasoning Percentages Public

A brother and sister own equal parts in a company. The minority shareholders have the remaining 12,000 shares or 30% of the company.

What is the number of shares that the sister owns?

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36. Car Dealer Profit

Hard  
Numerical Reasoning Chart Lookup Public

The charts below show the number of cars John sold last year and the profit he made per car.

A chart showing the number of cars sold and the profit per car.

Considering all car types, in which quarter did John make the largest average profit per car?

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37. Executive Meetings

Hard  
Attention to Detail Identifying Mistakes New Public

To improve communications, your company's CEO gives you a list of meetings she wants you to schedule between all possible combinations of herself, the CFO, the COO, and the CCO. You come up with your own list to compare with hers.

Lists of meetings with mistakes in the CEO's list.

Based on your list, which meetings are missing, mistaken, or misspelled on the CEO's list?

(Select all acceptable answers.)

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38. In App Purchases

Hard  
Attention to Detail Following Instructions Working with Time New Public

As a customer success specialist, you can only approve in-app purchase refund requests that are made within time limits determined by whether the customer is an adult or a child and whether the request came through the app store or by email.

  Adult Time Limit for Approval Child Time Limit for Approval
App Store Refund Request 4 hours after purchase 8 hours after purchase
Email Refund Request 8 hours after purchase 16 hours after purchase

NOTE: US customers use the date format MONTH/DAY/YEAR while Europeans use DAY/MONTH/YEAR. According to your company, a child is anyone born after 1/2/2010 for US customers and after the same date of 2/1/2010 for Europeans.

The table below gives the details you need to decide which customers' refund requests to approve.

Name Purchase Location Birthdate Request Source Purchase
Date
Purchase
Time
Refund
Request
Date
Refund
Request
Time
Damian Brook US 1/2/2010 app store 1/2/2021 06:00 1/2/2021 09:00
Isla-Mae Dunn Europe 12/2/2010 email 2/1/2021 06:30 1/2/2021 23:00
Tamzin Olson Europe 1/2/2010 app store 2/2/2021 13:00 2/2/2021 20:00
Erik Shepard US 1/11/2001 email 2/1/2021 13:00 2/2/2021 16:00
Yassin Clements US 2/1/2010 app store 2/1/2021 22:00 2/2/2021 5:00
Jodi Fuentes Europe 1/1/2010 email 1/1/2021 11:00 11/1/2021 11:00

Whose refund request should be approved?

(Select all acceptable answers.)

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